Admin dashboard
Sharing policy
Decide, for the whole organisation, who your people may share Forms, Docs and Sheets with. Go to Dashboard → Settings → Sharing. Owners of files can share less than this, never more.
Sharing with people outside the organisation
“Outside” means an email address that isn't on one of your organisation's domains.
| Option | What happens |
|---|---|
| Anyone (default) | People can invite any email address. Outside people are marked External in share dialogs. |
| Only these domains | Outside invites work only for the domains you list (e.g. partner.com, client.in). Others are refused with a message naming the allowed domains. |
| No one outside | Only addresses on your own domains can be added. |
Public links and forms
| Option | Docs & Sheets links | Forms |
|---|---|---|
| Anyone with the link (default) | Share links work for everyone who has them. | Owners choose who can respond. |
| Only signed-in people from the organisation | Links open only for your organisation's mailboxes. | At least “Only people in my organisation”. |
| Off | No new links can be made and existing links stop working. | Only invited people can respond. |
Who can change itThe organisation account, or a team member with Change login policy, disclaimer, signature and branding (Team). Changes reach every app within about a minute. People already added keep their access — remove them from the file's share dialog if needed.
Everyone in the organisation
Separately from this policy, a file owner can share a form, document or workbook with everyone in the organisation in one step. Every mailbox of your organisation then finds it under Shared with me.
Troubleshooting
| Problem | Cause | Fix |
|---|---|---|
| “Not a domain: …” when saving | A typo or a full email in the domain list. | Enter only domains like partner.com, separated by commas. |
| “Add at least one domain” | “Only these domains” with an empty list. | Add a domain, or pick another option. |
| A share link suddenly stopped working | Public links were set to Off or organisation-only. | Change the setting back, or share with people directly. |
What's next?